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Holiday Closure

The SoE IT office will close on November 23rd at 2 PM and be closed from November 24-25th in observance of Thanksgiving Day.

New Computer Setup Guide

New Computer Setup image
Main content start

This webpage aims to provide immediate setup guidance after a computer has been imaged by SoE IT. The intent is to empower our users with basic knowledge to complete most, if not all, of the setup when opting to use this webpage. 

SoE IT will ensure the post-deployment setup is complete before closing out any ticket.


Outlook

Outlook calendar

Stanford email and calendar can be accessed from any device by going to the following URL: webmail.stanford.edu. If you prefer the Outlook application interface, follow the setup directions below.

Windows

  • In the Search Box (Win key + F), type Outlook and hit enter.
  • Type in your Stanford email address (<SUNet ID>@stanford.edu) in the Outlook window that appears
  • Type in your Stanford credentials when the pop-up redirects to the Stanford WebAuth page.
  • Uncheck Set up Outlook Mobile on my phone, too, and click Done below it.
  • Another window will pop up to set up Office, and click Sign in
  • To activate Office, type your <SUNet ID>@stanford.edu on the next screen.
  • Select Work or school account.

Mac

  • In the Spotlight Search (cmd+space), type Outlook and hit enter.
  • Click Get Started.
  • To activate your Office license, click Sign In.
  • Type in your <SUNet ID>@stanford.edu and click Next.
  • Select Work or school account.
  • Type in your Stanford credentials when the pop-up redirects to the Stanford WebAuth page.
  • You're all set - click Start Using Outlook.

CrashPlan

Hard drive image for CrashPlan

University IT provides a centrally managed, automatic desktop backup solution available as a service to the Stanford community.  

Note: Setup for faculty and staff only.

More Info on CrashPlan BackupCrashPlan Installers

Launch CrashPlan

  • Windows: In the Search Box (Win key + F), type CrashPlan and hit enter.
  • Mac: In the Spotlight Search (cmd+space), type CrashPlan and hit enter.

 

Set up CrashPlan (Windows / Mac)

  • A CrashPlan window should appear and prompt for your Stanford username and server address. 
    • Username: <SUNet ID>@stanford.edu
    • Server Address: clients.us2.crashplan.com
  • Type in your Stanford credentials when the pop-up redirects to the Stanford WebAuth page.
  • You will see the “Signing in…” with a checkmark icon on the next screen.  Please be patient as CrashPlan is creating a backup for this device.
  • CrashPlan is now beginning the initial backup of your computer.

Cardinal Key

Key graphic with cybersecurity background

Stanford is going passwordless! Cardinal Keys reduce or eliminate the need to use your SUNet ID and password for web-based logins and eliminate the need to use your username, password, and two-step authentication for VPN connections.

More Info on Cardinal Key Cardinal Key Troubleshooting Tips

Facilitated Install

Windows Mac   

Manual Install

Windows Mac


Network File Share

Some departments host their data on a server (soe-data.stanford.edu) managed by SoE IT. 

Setup Instructions

WindowsMac


Google Drive for Desktop

Google logo

You can use Google Drive for Desktop to stream your Google data directly from the cloud. This desktop application allows you to open and edit most document types directly from Google Drive without downloading the file onto your computer. The changes are automatically saved in My Drive when you edit the file.

More Info on Google Drive

Windows

  • Open Google Drive for Desktop from the taskbar on the lower right of your screen.
  • If you cannot locate the icon, use the Search Box (Win key + F) to open it.
  • Click Sign In.
  • Type in your <SUNet ID>@stanford.edu.
  • Type in your Stanford credentials when the pop-up redirects to the Stanford WebAuth page.
  • A new window will appear with a brief introduction to Google Drive for Desktop.
  • A Windows Explorer window should open to your Google Drive.  
  • The drive should mount automatically, and you can access Google Drive under Quick access or from your desktop icon.

Mac

  • Open Google Drive for Desktop from the menu bar at the top right of your screen.
  • If you cannot locate the icon, use Spotlight Search (cmd+opt) to open it.
  • A finder window should open on your Google Drive.  
  • The drive should mount automatically and you can access Google Drive under Locations or from the desktop icon.
  • Click Sign In.
  • Type in your <SUNet ID>@stanford.edu.
  • Type in your Stanford credentials when the pop-up redirects to the Stanford WebAuth page.
  • A new window will appear with a brief introduction to Google Drive for Desktop.

Slack

Slack logo

Slack is a tool that enhances work group communications. It provides a platform for individual and groups to chat live online and keep conversations organized and accessible from anywhere, anytime.

More Info on Slack

Open Slack

  • Windows: In the Search Box (Win key + F), type Slack and hit enter.
  • Mac: In the Spotlight Search (cmd + space), type Slack and hit enter.

 

Setup Slack (Windows / Mac)

  • Click Sign In, and your browser will open.
  • In the blank field, enter stanford and hit Continue.
  • Click Sign In with Stanford.
  • Type in your Stanford credentials when redirected to the Stanford WebAuth page.
  • If you see a Workspace screen, click Launch in Slack to open this workspace in the Slack app.
  • You'll be redirected to the Slack app and signed in.

Configure Canon MFD Printer

Canon printer

SoE IT has 27 Canon MFD (multifunctional device) printers set up within select SoE IT-supported buildings.  Printers can be added in two ways: direct and/or secure.  

Direct printing is more traditional as your print job immediately prints to the specified network printer.  

Secure printing allows you to access your print job from any of the Canon MFD printers with your University badge.  Once you physically badge in at a printer, you can access and manage your print jobs.

School of Engineering Canon MFD Printer / Copier Resources


Device Enrollment

Typing on computer

Complete a simple enrollment process to ensure devices that can access Stanford data are only used by identified people.

The device enrollment process gathers basic information about your device and its use via a brief questionnaire. Enrollment associates a device with the person who is responsible for its data security in MyDevices.

More Info on Device Enrollment

Enroll a Windows ComputerEnroll a Mac Computer

Add ERA Calendar (Windows)

  • Open Outlook 
  • Navigate to Calendars
  • Right-click Shared Calendars on the left-hand side
  • Select Add Calendar
  • Select Open Shared Calendar
  • Search for soedoera
  • Multiple options may appear, select the one associated with soedoera@stanford.edu and click OK.

Add ERA Calendar (Mac)

  • Open Outlook 
  • Navigate to Calendars
  • Select Open Shared Calendar
  • Search for soedoera
  • Multiple options may appear, select the one associated with soedoera@stanford.edu and click OK

Comments

If you have suggestions for improving this webpage, please email soeithelp@stanford.edu. Thank you!