Meta Quest 3 Headset

Headsets are allocated to labs (not to individual students or researchers). Requests must include:

• A designated Lab Manager who will manage the device(s) and serve as the SoE IT point of contact
• A Faculty Sponsor for the lab and request
• A clear research justification and type of research/use case

Priority will be given to labs that have an identified Lab Manager responsible for ongoing device management and communications.

Lab Manager

• Serves as the SoE IT point of contact for the headset(s)
• Responsible for receiving, managing, storing, and tracking the device kit(s) within the lab
• Coordinates check-in/check-out within the lab and ensures appropriate use
• Handles updates, basic upkeep, and communicates support needs or issues to SoE IT
• Ensures the headset is reassigned/returned if staffing or lab needs change

Faculty Sponsor

• Confirms the research need and endorses the request on behalf of the lab
• Provides oversight for appropriate and compliant use in the lab’s research activities
• Supports continuity of responsibility (e.g., if personnel change)

Researchers

• Use the headset for the approved research purpose under the lab’s policies and faculty oversight
• Coordinate access through the Lab Manager (no direct distribution to individual students/researchers)
• Provide required details for the application (research goals, expected usage, timeline, and any special requirements)

Please complete the application form linked on this page. The application requires:

• Lab name and location
• Lab Manager contact information
• Faculty Sponsor contact information
• Research justification and type of research
• Expected number of users, usage frequency, and requested number of headsets
• Any technical or setup requirements

• Use responsibly. Follow the lab's usage guidance.
• Loss/damage reporting. Promptly report loss, theft, or damage to SoE IT.
• Return/reassignment. Devices may be recalled or reassigned if unused or if the lab no longer meets program requirements.

Recommended but not required. Follow your lab's guidelines and policies.

• Use a lab-owned email account for device setup and app purchases. The account must remain with the lab (not tied to an individual).
• Preferred options:
  • A shared lab email (e.g., labname-vr@stanford.edu)
    • https://uit.stanford.edu/service/sharedemail
  • (or) A mailing list
    • https://uit.stanford.edu/service/mailinglists
    • https://uit.stanford.edu/service/gsuite/groups/mailinglists
• Do not use personal student/researcher accounts to register the headset, manage the Meta account, or purchase apps/subscriptions.
• Software purchases and licensing should be managed centrally by the lab (via the Lab Manager) to ensure access persists beyond individual personnel changes.
• The Lab Manager is responsible for maintaining account credentials, recovery options, and documenting purchases for continuity and support.
• Review Meta's documentation on App Sharing. Meta Quest headsets can contain up to 3 additional user profiles. App sharing lets you share purchased apps between the different profiles on your device.
  • https://www.meta.com/help/quest/409013010128887/