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Adding a Network Printer on MacOS

Neal Soderquist -

Step 1 – Opening the Add Printer window.

  1. Select ‘System Preferences’ from the top left Apple Icon menu.
  2. Select ‘Print and Fax’ from the Preferences window.
  3. NOTE: You may need to click the lock icon in the bottom left before proceeding further.  Click on the lock icon and enter your system username and password.
  4. Click the ‘+’ plus symbol to add a printer.
  5. A printer window will appear, click on the ‘IP’ tab at the top.

Step 2 – Adding the printer’s IP address into the Add Printer window.  A printer's IP address can be found by printing out it's Information Page/Configuration Page from the menu of the printer itself.

  1. In the ‘Address:’ field, proceed by adding the IP Address of the printer you’re trying to add.
  2. Change ‘Protocol’ to ‘Internet Printing Protocol – IPP’.
  3. Change the ‘Name:’ field to something meaningful to you.  This is what will show in your printer list for you to choose from.
  4. Fill in the ‘Location:’ field if you want to.
  5. Other fields such as ‘Print Using’ should auto-populate.  If it doesn’t, then select the appropriate manufacturer of the printer and then choose the model of your device.  If the model isn’t listed, you will need to download the latest drivers for the printer on the vendor site. 
  6. Click Add.  The printer should appear in the printer list.
  7. If an ‘Installable Options’ window appears, select the options that are relevant to the printer you are trying to add.  If you don’t know or aren’t sure, click continue.
  8. Try to print a document to verify that the printer you added works.
    NOTE:  If it does not work, remove the printer you added by highlighting it and clicking the ‘-‘minus button in the Print and Fax window.  Try adding the printer again, only this time select the ‘Line Printer Daemon – LPD’ choice as your ‘Protocol’.
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