Have a Question? Search our Knowledge Base.

Syndication Publishing

Neal Soderquist -

LOGGING INTO THE SYNDICATION SERVER

Go to http://engr-syns-prod-apache.stanford.edu/

Log in using your SUNetID and password.

REQUESTING ADDITIONAL ACCESS

If you do not have the ability to add or edit content please contact ptchen@stanford.edu for access.

ADD A NEWS STORY

  • To add a news story click ADD NEW NEWS under CREATE CONTENT on the dashboard.
    • TITLE
      The title is the headline. Our style is down style, which means that only the first word an proper nouns are capitalized. For example: 

      Bird flight a model for future flying robots

    • BYLINE
      The byline is the author's full name followed by <space> | <space> and the author's affiliation. For example:
      Glen Martin | Stanford Engineering
      Bjorn Carey | Stanford News Service
      Heather Hill | Stanford Electrical Engineering
    • DATELINE
      The date will automagically set to the creation date (when you first created the story). This can be changed if needed. Also, 
    • IMAGE
      This image field is for the thumbnail image that will be used on news listing pages and widgets. You can select from any image that has already been uploaded to the library, or upload a new image.
    • NEWS TYPE
      Select one type of news story: Announcement, Award, Obituary, Profile, Research News.
      Announcements are short stories typically 250 words or less. 
      Awards are stories that announce a faculty, student or organization's recent award or honor.
      Obituaries are 
      Profiles are stories that highlight a faculty member, student, staff or alumni.
      Research News stories are longer stories, typically more than 250 words. Research News stories are typically longer and may include photo galleries and/or videos.
    • PROFILES
      The profiles field allows you to add faculty members to a story. By adding them to the story you are associating the story with them.
      Start typing the faculty members first name and pause for a second to let the search query the database for the person's profile. Once the full name pops up, select it. Click ADD ANOTHER ITEM to add additional faculty members to the story.
      If the query does not find the faculty's profile, it could mean you spelled their name wrong. Try typing only the first few letters of the name.
      If the query still is unable to find the faculty's profile it could mean they don't exsist in the database. Please send an e-mail to ptchen@stanford.edu to have the profile added.
    • PRIMARY TOPIC
      Select one of the primary topics for the story. There can be only one primary topic per story. but you can select additional topics via the tag menu below. The five primary topics are: human health, information technology, energy, environment, entrepreneurship & innovation. Choose the best topic for the story.
    • TAGS
      Begin typing a keyword (ie: Department name, Lab/Center name, Program/Group name). When the appropriate tag appears in the pop up, select it to add it. You can add multiple tags. Separate each with a comma.
    • SUMMARY
      The summary (or dek) is a sentence that describes the story. For example:
      Stanford mechanical engineering professor David Lentink and his students capture slow-motion video from the fastest wings in the bird world with an eye toward building flying robots that take design cues from Mother Nature.
    • BODY
      To copy and paste text from a Word Document, click on the clipboard icon with the blue W (in the What You See Is What You Get (WYSIWYG) editor, near the right of the toolbar)
      Screen_Shot_2013-08-15_at_1.26.06_PM.png
      You can also paste plain text or type directly into the form field.
      • To add a link, highlight the text you want to link, click the globe icon with the chain and paste the URL.
        *Note: You must always include the entire URL (the absolute link) including http://.
      • To embed an image (or video) in the story body, click in the place in the body where you want to insert the image and then click on the image icon  in the WYSIWYG editor.
        Screen Shot 2013-08-15 at 1.26.15 PM.png
        The image selector allows you to upload a new image, embed an image that's hosted somewhere on the web (this is the option to choose when embedding a video from YouTube or Vimeo. Paste the video url in the Enter an image URL or an embed code field and click SUBMIT.), choose an image from the general library, or choose an image you have already uploaded via the My Files tab.

        Screen_Shot_2013-08-15_at_1.29.42_PM.png


        *Please choose the appropriate Folder from the drop down menu when uploading a new image.
        When uploading a new image, please tag it. You are also required to enter an alt tag and a title tag. We also request that you include a caption that includes the who, what, where, when, why/how as well as the date, if appropriate and the photographer. For example:
        Associate Professor Jennifer Cochran and Professor Matthew Scott examine a mouse brain projected through a monitor. (Photo: John Todd)

    • Scroll down to the bottom of the page and click PREVIEW to make sure all the information is correct.
    • Click SAVE.
    • When finished, set MODERATION STATE to NEEDS REVIEW.

To edit an unpublished draft of a news story you created go to the MY DRAFTS tab on the toolbar under DASHBOARD. Click the title of the news story you wish to edit. This will take you to a preview of the story. Click the EDIT DRAFT tab on the toolbar. Make the necessary changes and click SAVE.

To edit a published draft of a news story you created go to the CONTENT tab on the toolbar. Scroll through the published news stories or use the search bar to find the story you are looking for. Click the EDIT link. Make the necessary changes and click SAVE.

EXTRAS for Content Producers

  • Scroll to the bottom of the story page, and click on the OPEN GRAPH meta tags on the bottom left sidebar. This is the information that will be shown when you share the story on Facebook. Enter the necessary information into the TITLE and SUMMARY fields.
  • Click PREVIEW and make sure all the information is correct.
  • Click SAVE
  • When finished, set MODERATION STATE to NEEDS REVIEW.

ADD AN EVENT

  • To add an event click ADD NEW EVENT under CREATE CONTENT on the dashboard.
  • TITLE
    This is the title of the event. Please be as descriptive as possible and include "Stanford" "Stanford Engineering" and/or "Stanford Electrical Engineering" if it is a Stanford event.
  • EVENT DATE
    The date the event will take place. If it’s an all-day event check the “All Day” box. If it’s not an all-day event check the “Show End Date” box and input a starting and ending time.
  • IMAGE
    This image field is for the thumbnail image that will be used on event listing pages and widgets. You can select from any image that has already been uploaded to the library, or upload a new image.
  • URL
    The URL title describes the link. For example: More Info.
    The URL is the link. 
    *Note: You must always include the entire URL (the absolute link) including http://.
  • CONTACT
    The title is the person or organization's name. The URL is a link to the organization's contact page.
  • EVENT TYPE
    Select the most appropriate type for the event.
  • PRIMARY TOPIC
    Select one of the primary topics for the event. There can be only one primary topic per event. but you can select additional topics via the tag menu below. The five primary topics are: human health, information technology, energy, environment, entrepreneurship & innovation. Choose the best topic for the event.
  • ADMISSION
    This can include a description of the cost of admission or simply say "Free and open to the public."
  • LOCATION
    Provide the full address, city, state and zip code.
  • SPONSORS
    This can be a list of individual names or organizations.
  • TAGS
    Begin typing a keyword (ie: Department name, Lab/Center name, Program/Group name). When the appropriate tag appears in the pop up, select it to add it. You can add multiple tags. Separate each with a comma.
  • SUMMARY
    The summary (or dek) is a sentence that describes the event. For example:
    The School of Engineering invites alums to enjoy refreshments and networking during a Reunion Homecoming reception Friday afternoon at the Huang Engineering Center. 
  • DESCRIPTION
    Please include a brief description of the event. This field can also be used to outline and agenda, program or schedule.
  • Scroll to the bottom of the page and click PREVIEW to make sure all the information is correct.
  • Click SAVE.
  • When finished, set MODERATION STATE to NEEDS REVIEW.

To edit an unpublished draft of an event you created go to the MY DRAFTS tab on the toolbar. Click the title of the event you wish to edit. This will take you to a preview of the event. Click the EDIT DRAFT tab on the toolbar. Make the necessary changes and click SAVE.

To edit a published draft of an event you created go to the CONTENT tab on the toolbar. Scroll through the published events or use the search bar to find the event you are looking for. Click the EDIT link. Make the necessary changes and click SAVE.

EXTRAS for Content Producers

  • Scroll to the bottom of the story page, click on the OPEN GRAPH meta tags on the bottom left sidebar. This is the information that will be shown when you share the event on Facebook. Enter the necessary information into the TITLE and SUMMARY fields.
  • Click PREVIEW and make sure all the information is correct.
  • Click SAVE
  • When finished, set MODERATION STATE to NEEDS REVIEW.

ADD A QUOTATION

  • Add a quotation by clicking on the ADD CONTENT drop menu and then clicking QUOTATION at the bottom.
  • The title of the entry should be the last name of the person being quoted, separated by a dash, and followed by a word or two identifying the quote.

For example:
Title: Plummer-Partnerships
“If you build places where people want to be and where people want to work together, you can create partnerships to tackle the big problems that this world faces.”

  • The author should be the name of the person being quoted.
  • The author title should refer to the full title of the person being quoted.

For example:
Author: James D. Plummer
Author’s Title: The Frederick Emmons Terman Dean of the School of Engineering and the John M. Fluke Professor in Electrical Engineering

  • Affiliation and type are left blank, pending further instruction.
  • Tags should include the department of the person being quoted.
  • Leave summary blank for now.
  • Add the quote to the quote field without quotation marks.
  • Save when complete.

ADD A VIDEO

When it comes to sharing video on your website you have two options:

  1. Host your video on YouTube or Vimeo (which means it will be publicly available). Stanford Engineering has an official YouTube channel: http://www.youtube.com/user/stanfordeng. Please contact staci.baird@stanford.edu if you would like to publish your video on our channel. 
  2. Upload your video to BOX and link to it from the web page. Login to BOX using your sunnetid. https://stanford.box.com (More info on BOX training/documentation?)

You can find official videos to post from:
http://www.youtube.com/user/stanfordeng 
http://www.youtube.com/user/StanfordUniversity

Posting video to the syndication server

  • Click on CONTENT on the upper toolbar, then the FILES tab at the upper right, the + ADD FILE, and then click on the WEB tab at the upper right.
  • Every video should include a description. Write one or two sentences describing the who, what, how or why, and where, if relevant.

For example: 
In this video, Stanford University President John L. Hennessy leads a discussion with Stanford Engineering Hero Jim Clark, the entrepreneur and computer scientists best known as a founder of Silicon Graphics, Netscape and several other companies.

  • Videos are uploaded via the news content type.
  • Select a primary topic for the video.
  • Videos should also be tagged with relevant, departments, organizations and professors.

 

Have more questions? Submit a request

Comments